The Difference Between Wedding Planners and Coordinators

Wedding Planners and Coordinators
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Pulling together a successful wedding takes a lot of time, money, and help. Even before you got engaged and started the wedding planning process, you might have heard the term “wedding planner” or “wedding coordinator” and thought they were pretty much the same person.  Both wedding planners and wedding coordinators are specialty services to help the bride and the groom create a memorable wedding day.

Both wedding planners and wedding coordinators are optional choices for a bride to conduct a wedding. Some brides choose to have both a wedding planner and a wedding coordinator, while some will only choose one service and do the rest if they are able to. Below is the key differentiation between them and if you should hire them:

Who is a Wedding Planner

A wedding planner is chiefly concerned with the planning and preparation process of the wedding. The planning and preparation process involves making specific discussions about the needs and wants of the client with consideration in terms of schedule, resources, and budget. The wedding planner is usually hired early in the process to discuss and plan the various details and aspects of the event, and to make use of the planner’s expertise and advice. The planner also serves as the client’s resource person for many vendors, designers, and other forms of businesses that provide the details of the wedding. Wedding planners present their ideas and suggestions, but the client always makes the final decision to pick or choose a particular service or product that will make appearances at the event.

Hire a Wedding Planner if

  • You have the budget for it.
  • You want the least possible amount of wedding-related stress.
  • You have no free time because of a demanding job.
  • You have a very short time frame for planning.
  • You’re throwing a destination wedding and/or a wedding weekend involving multiple events.

Who is a Wedding Coordinator

The wedding coordinator is not the same type as the planner. The wedding coordinator is an individual who organizes and manages everyone of the decisions and choices by the client to go flawlessly on the big day. The coordinator acts on the decisions made by the client and makes sure that the event will go smoothly, easily, and memorable for the client. The coordinator is usually hired a month or two before the actual wedding date. The main responsibility of the wedding coordinator is to oversee and confirm all the details and make sure that everything is in order. Coordination includes everybody associated with the wedding – the client/couple, their families, vendors, planners, the setting, and the help staff. It likewise includes from the outset to the completion of the big day – including the function, the gathering, to the honeymoon.

Hire a Wedding Coordinator if

  • You want to play an active role in planning your wedding but would like someone to take care of the last-minute details and make sure you haven’t missed anything.
  • You’re extremely organized and detail-oriented.
  • You don’t have the budget for a full-service wedding planner.

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